Preparing for the Summer
In preparation for your camper’s summer, please read through the Parent Handbook below. The Handbook details all that you will need to know, including Opening and Closing Days, packing lists, policies, camper forms, summer photos, and more.
Handbook highlights are listed below. If you have additional questions after reading the Handbook, please call or email our office.
Pay Camper Tuition by Credit Card
Tuition must be paid before a camper arrives for her session unless prior arrangements have been made. All accounts must be cleared before a camper may re-enroll for the following summer.
Pay Tuition HereSummer Forms
Camper information must be updated on our new parent portal Camp InTouch. All Camper Forms must be submitted by May 1st.
Uniforms
All Merrie-Woode girls wear the camp uniform. The June and Main session uniform is the grey middie blouse, green tie, and dark green shorts. These can be purchased from Everything Summer Camp, Inc. or rented from Camp Merrie-Woode. The August session uniform is the grey Camp Merrie-Woode t-shirt and dark green shorts. All sessions wear Sunday white shirts, green ties, and white shorts. Because camp uniforms are made to order, we emphasize the need to place your uniform order with Everything Summer Camp, Inc. promptly. Campers often wear a t-shirt under their uniform; these are limited to Merrie-Woode t-shirts or white t-shirts.
Uniform OrdersTrunks
Campers should bring one trunk and one duffel bag of luggage with them to camp. You can purchase trunks through Everything Summer Camp.
Your daughter may send her luggage to camp up to two weeks in advance of her session. Mark all duffels and trunks clearly with your daughter’s name, Camp Merrie-Woode, and session. Luggage traveling by air should be sent as checked luggage on your daughter’s tickets. Because luggage may arrive at camp after your daughter, she should have a small carry-on bag with a camp uniform, bathing suit, towel, and toiletries so that she can participate in activities upon her arrival at camp.
We partner with www.shipcamps.com for easy shipping to camp and home from camp. Now, trunks and duffles will only be accepted through Ship Camps.
Ship with Ship Camps!Health
Merrie-Woode’s infirmary, Cloud Nine, is staffed by our licensed registered nurse(s) and visiting camp physicians. They screen minor complaints, provide first aid, administer medications, and monitor the well-being of the campers and safety of the camp’s facilities. Advanced medical care is available at the nearby Cashiers Medical Center and Highlands-Cashiers Hospital. A camp nurse or director will notify you by telephone if your daughter spends the night in the infirmary, is in need of prescription medication, or in case of injury which requires medical attention.
Merrie-Woode’s infirmary makes every effort to accommodate the special medical needs of the campers enrolled. The directors and parents will work together to evaluate the camp’s ability to meet needs prior to the camper arriving for her session. If necessary, the directors and/or the nurses will contact the parents for further clarification during the session.
For the health and safety of everyone in camp, both prescription and over-the-counter medications are stored in the infirmary. Only medications prescribed by a physician will be administered at camp. A medication chart will be kept for each camper taking medication. Please do not send over-the-counter medications or vitamins with your daughter unless accompanied by your physician’s written instructions.
Medication Administration Procedure (PDF)
Stock Shop
The Stock Shop is the camp store. It sells articles to campers, including toiletries, stationery, stamps, flashlights, batteries, any other essential items they may need, and Merrie-Woode clothing. It is open on Opening Day and most days after lunch. Parents will specify a spending limit for their daughter’s Stock Shop account prior to the camper’s arrival. Campers will be allowed to charge against the predetermined limit while they are at camp, so there is no need for any camper to have cash with them. Please talk to your daughter about being fiscally responsible when shopping at the Stock Shop. It is difficult for our counselors to monitor your daughter’s spending.
The CMW Stock Shop is also now online! Note that during each session, we are limiting what will be available to campers. While here, campers will only be able to purchase camp essentials, like toiletries and Merrie-Woode clothing items as listed above. The online store reflects all Merrie-Woode merchandise.